Private records.
Careful handling.

Information in the Nair Classes register

The office may enter student and guardian names, contact numbers, campus, standard, batch and relevant remarks. It can also save an approved monthly fee schedule, billing months and due dates, charges, manually recorded cash or bank receipts, payment references, reversals and an activity history.

These records support tuition administration, collection follow-up, dated balances and receipt preparation. The activity history records changes so the office can review how a record was created or corrected.

School admissions and campaign planning

The school admissions workspace holds parent or guardian contacts, enquiry details, requested campus and class, enquiry source, admission stage, staff assignment, conversation notes, follow-up dates, visit details and document status. Document status is an office checklist; the workspace does not upload copies of those documents.

When a parent submits a callback request on the Trust’s public school website, the parent reviews the details and gives permission to be contacted before submission. The request is stored in this private admissions workspace for school admission follow-up. It does not confirm admission, an appointment or class availability.

The workspace also saves internal campaign proposals, draft advertising copy, targeting ideas, proposed budgets, entered actual figures, review notes and approval decisions. Recording an internal approval does not publish an advertisement, send a parent message or make a payment.

Who can access the records

The private workspaces use ChatGPT sign-in and an owner permission check on the server. Signing in with another account does not grant access to the saved records. Public visitors cannot read the student register, receipts, admissions tracker, campaign plans or private exports.

ChatGPT provides the signed-in identity used for this access check. Its sign-in service processes information under its own policies. ANET does not ask users to enter their ChatGPT password into the ERP.

Payment records and corrections

A receipt is an office record of a cash or bank collection that the office has verified. A bank reference is stored as a reference supplied by the office. The pilot does not connect to a bank, verify a bank transfer, move money or operate a payment gateway.

Posted receipts are preserved. A correction to an issued receipt uses a linked reversal, so the original receipt and the financial correction remain traceable. Contact the office if student, guardian or payment information needs review.

Browser storage and analytics

Saved student, financial and admissions records are held in the private application database. The ERP and private admissions pages do not load the public website’s visitor analytics.

For fee-record saves, the browser tab temporarily keeps a request key and a SHA-256 hash of the request to help prevent duplicates after a connection problem. This short-lived retry metadata does not contain the student or payment details themselves. Raw register and receipt records are not saved in browser storage by this retry mechanism.

Reports, printed copies and exports

Management can prepare private collection reports, print receipts and download fee or admissions data exports. These outputs can contain student and parent contact information, financial details and internal admissions notes. Keep them securely and share them only with staff who need the information for tuition administration, collection follow-up or school admissions work.

A downloaded or printed copy remains with the person who created it. Take care when storing copies on a shared device or sending them outside the office.